Time Management- Part 3
In the previous blogs, “Time Management- Part 1″ and “Time Management- Part 2” we understood the quadrants in which our activities can be categorized and why focusing on Quadrants 1, 3 and 4 is not good in the long run. In this blog, “Time Management- Part 3” we shall understand why focus on Quadrant 2 is vital.
Effective people stay out of Quadrants-3 and 4, because urgent or not, they are not important. Quadrant 2 is the heart of effective personal management. It deals with things like building relationships, writing a personal mission statement, long range planning, exercising, preventive maintenance, preparation-all those things we know we need to do, but somehow seldom get around to doing, because they are not urgent.
To paraphrase Peter Drucker, “effective people are not problem minded; they’re opportunity minded”. They feed opportunities and starve problems. They think preventively. They have genuine Quadrant-1 crises & emergencies that require immediate attention, but the number is comparatively small. They focus on the important, but not urgent, high leverage capacity building activities.
Quadrant-2 Focus Reduces Quadrant-1 Activities
When we focus on Quadrant 2 our urgent problems reduce. Example- If you exercise ( Quadrant 2 activity) regularly you may not have a medical emergency ( Quadrant 1 activity).
A wise statement- showing good sense of balance in scheduling of priorities:
“IF I WERE GIVEN 6 HOURS TO CUT A TREE, I WOULD SPEND 5 HOURS IN SHARPENING THE AXE.”
THE STATEMENT COULD BE REWORDED FOR SSB VETERANS AS,
“IF I HAD 6 MONTHS TO CLEAR SSB & POSSIBILITY OF APPEARING IN 8 SSBS, I WOULD FOCUS ON PREPARING MYSELF WELL & APPEAR ONLY ONCE OR TWICE IN SSB!”
Quadrant 2 activities help us develop and enhance our personal effectiveness by increasing our competence and thus long term success in life!
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